BCC Privacy Notice

As a cycling club Beaconsfield Cycling Club must follow current legislation and keep you informed about what we do with your personal information and how we look after it. We do not share your personal information with any external entities or individuals other than British Cycling other than as outlined below.  If you have concerns or questions about our privacy policy, then please contact a member of the committee.

When you become a member of or renew your membership with Beaconsfield Cycling Club you will automatically be registered for an online account with British Cycling. We provide British Cycling with the following details; [Your name, address, date of birth, email address, telephone number and the telephone number and email address of your emergency contact] which they use to enable access to an online portal for you (called My Dashboard) on the British Cycling website. British Cycling will use your personal data in accordance with its own Privacy Notice which can be accessed at https://www.britishcycling.org.uk/staticcontent/info–Privacy-Policy-0 . British Cycling will contact you to invite you to sign into and update your dashboard (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with British Cycling, please contact compliance@britishcycling.org.uk.

As a member of our club, we may, from time to time mention your name on the club website, in our social media pages or in our club emails. This will only happen in the context of you acting as a club volunteer, participating in a race or challenge or having recorded a major achievement. If you would prefer not to be mentioned please let us know and we will endeavour to keep your accomplishments entirely private.

On joining the club members are invited to join the Club closed user group on Strava. This is entirely optional and joining or not joining will have no impact on your membership. Your privacy settings on Strava may be configured to suit your needs.

We may disclose some of your personal data in the following circumstances:

Training and competition entry

  • With club coaches or officials to administer training sessions

With club team managers to enter events

  • With facility providers to manage access to the track or check delivery standards
  • With leagues, county associations (and county schools’ associations) and other competition providers for entry in events.

Membership and club management

  • Processing of membership forms and payments
  • Share data with committee members to provide information about club activities, membership renewals or invitation to social events
  • Publishing of race and competition results
  • Website management

Marketing and communications

  • Sending information about promotions and offers from sponsors (should we ever have any)
  • Sending club newsletter either directly or via Mailchimp
  • Sending information about selling club kit, merchandise or fundraising.

 

We also create information for funding and reporting purposes – but this is anonymous and won’t individually identify you. This includes funding partners as condition of grant funding e.g. Local Authority, and the creation of data which we analyse to monitor club trends.

We do have a junior section (The Flyers) so we collect some children’s data. But we only do this with the express permission of a parent or guardian in the context of the child joining British Cycling and attending our training sessions. This information is only available to the committee and club officials who are directly involved with the running of junior sessions. Emails about the sessions are only sent to the adult contact and if we want to mention a junior member in a public forum we will ask first.

We must have a reason for processing your data and in this instance, it is known as Legitimate Interests. This means that we collect information in order to provide all of the benefits of being a part of our club.

You have rights – including stopping or restricting the way we use your information, the ability to change it, or look at it if you want to. If you leave the club, we will delete all of the information we have collected, and we will tell British Cycling that you no longer a member of Beaconsfield Cycling Club. If you don’t renew your membership, we will send you a couple of reminders, but if that has not worked we will remove all of your information when 4 months has passed.

If you don’t want to receive our regular emails, you can unsubscribe on Mailchimp. This saves your email address on a list of its own to ensure that you will receive no further communications.

If you want to exercise these rights, please contact the Club Secretary on  secretary@beaconsfieldcyclcingclub.co.uk.

If you are not happy with the way, we look after your information and we have been unable to address your concerns then you have a right to escalate your grievance to the ICO.  You can find them: at https://ico.org.uk/concerns/ or you can call them by telephone on: +44 303 123 1113.